Key Responsibilities

• Execute end-to-end recruitment support including job postings and interview participation
• Manage new hire onboarding and annual benefits open enrollment processes
• Oversee semi-monthly payroll and maintain accurate personnel data in HR systems
• Support the Executive Director with complex scheduling and travel arrangements
• Update and maintain the employee handbook and internal policy manuals
• Coordinate staff training, performance reviews, and team-building events

Essential

• Proven ability to manage time-sensitive administrative tasks with calm and care
• Exceptional organizational skills and meticulous attention to detail
• Ability to handle sensitive personnel information with high levels of discretion
• Experience in recruitment coordination and applicant screening
• Proficiency in managing digital employee records and HR platforms
• Capability to process semi-monthly payroll and integrate data with accounting software
• Experience in executive-level calendar management and travel coordination

Preferred

• Experience working within a non-profit or mission-driven environment
• Familiarity with volunteer-led organizational structures
• Interest in California native plants and environmental conservation
• Experience with Microsoft SharePoint and Teams for document management

Key Skills