Full-time · On-site
Legal Administrative Assistant
This is a foundational role within a global legal powerhouse, perfect for a detail-oriented professional looking to launch a career in law. The position balances traditional administrative tasks with specialized legal support, offering a high-visibility platform to demonstrate organizational excellence. It is a rare chance to join a firm with a massive international footprint while working in the heart of Silicon Valley's legal scene.
Gainor Staffing · Palo Alto, California, United States · Posted 18 April 2026
The role
Overview
This is a foundational role within a global legal powerhouse, perfect for a detail-oriented professional looking to launch a career in law. The position balances traditional administrative tasks with specialized legal support, offering a high-visibility platform to demonstrate organizational excellence. It is a rare chance to join a firm with a massive international footprint while working in the heart of Silicon Valley's legal scene.
What they need
Requirements & Skills
Key Responsibilities
- Coordinate complex attorney calendars and international travel logistics
- Draft, edit, and proofread legal documents with strict adherence to formatting standards
- Manage the end-to-end billing cycle, including time entry and expense tracking
- Maintain both digital and physical filing systems to ensure document accessibility
- Act as a professional liaison for internal teams and external clients
Essential
- High school diploma or equivalent educational background
- Minimum of 1 year of experience in an office support or administrative capacity
- Ability to type at least 50 words per minute
- Willingness to work fully on-site in Palo Alto
- Exceptional verbal and written professional communication skills
Preferred
- Previous experience within a legal environment or law firm
- Demonstrated ability to handle high-pressure deadlines and shifting priorities
- Experience with legal redlining and document production
Key Skills
Microsoft Office Suite proficiencyLegal document formattingCalendar and meeting coordinationTimekeeping and billing softwareExpense report managementRecords management and archivingProfessional phone etiquette
Networking
People to Know
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Perks
Benefits & perks
- Competitive salary based on experience
- Opportunity to work at a top-tier global law firm
- Collaborative and inclusive work culture
- Professional development in the legal industry
- Equal employment opportunity environment
Next step
Apply now
Found via gainor.net